The digital transformation for digital document management

How digital document management facilitates remote working and a connected culture

In a constantly evolving digital culture, work is no longer just a place that we go, stay for the allotted amount of hours, and then leave behind on our way out of the office door. Being constantly connected to each other, both socially and professionally, always having access to the world at large, and with limitless information at our fingertips, work is now an ongoing activity; from checking our communications in bed, to working on reports during our daily commute, work is now something that we can do at unconventional times, and from wherever we happen to be.

Today, work isn’t just a destination – it’s a concept that we (often literally) carry with us, and rarely switch off from.

Catching up on just one more email…

Of course, the digital era is both cause and effect for remote working and the pressure to always be available; it is the very boom in technology itself that has enabled us to receive, undertake and submit work without physically being at our desk. Because these options are now open to us, more and more workers are carrying out tasks in their own time, either by choice or perceived necessity as an addition to their heavy workloads and packed schedules. With ever-growing demands on our attention, it’s important that the technological systems we use support and maximize our endeavors, and enable us to filter out information noise, improve productivity and enable content sharing for the best use of our time.

The actively mobile Millennials

Less from obligation and more from preference, a new generation of employees actively expects remote working and digital connectivity as part of their role, wishing to work from a location, device and timetable of their choosing – or at the least, working with the latest tools. Even if they are required to be consistently present at their place of work, this demographic will not be impressed with outdated modes of internal file organisation, or sluggish systems. Having become so familiar with innovation within their personal lives, younger workers anticipate the same crossovers in their careers, looking to harness the capabilities and convenience of gadgets, apps and software to provide them with a level of flexibility and productivity unavailable to previous generations – a mindset that employers, and the technology they deploy, need to increasingly strive to facilitate.

The win-win of connecting people and information

Remote working and increased digital connectivity isn’t just an advantage for employees; businesses also benefit from these rapidly changing ways of keeping in touch and accessing content. Workers who are empowered to find the files they need on the move, and who have the freedom to ping ideas to their peers remotely, are likely to attain higher levels of productivity, and be happier with their working circumstances. Embracing digital approaches to accessing and sharing work also attracts young, tech savvy workers who bring their own visions and fresh ideas, complimenting an existing and experienced team.

Giving workers access to office assets – wherever they are.

Workers may have less of a physical presence within the traditional office space, but what about the information we usually store within our workplace buildings and business spaces? Working remotely may suit your employees, and your organisation, but they will still need access to the host of documents and knowledge that form the backbone of your business, and that are kept on-site – even when your workers are not. By selecting the right digital document management solution, you’ll be giving your employees remote access to a solid base from which to source the information they need, research topics and receive recommendations, and share and collaborate with colleagues on ideas and projects. Even when remote working isn’t enabled, using technology to bring together files from disparate locations via a secure network will save time and effort in sourcing relevant content, and create a connected digital document management structure for interpreting information, immediate exchanges of ideas and knowledge sharing.

The digital transformation for digital document management

With worker expectations shifting, and a technology-led climate dictating the way we work and do business, organisations need to implement a digital strategy that responds to these changes and keeps pace with the marketplace.

Knowledge and information, and the documents that contain them, are still the core assets of your enterprise and its culture, and ensuring that you have the right digital approach to curating, locating, utilizing and sharing these files is key in giving your workers the data, and inspiration they need, at their fingertips.

A tech savvy workforce demands that manual processes for document management are automated, and that the ongoing boom in digital content production is supported for improved workflow efficiencies and convenient retrieval. In truth, document management is changing at unprecedented speed, and in order to fulfill the needs of your highly-connected workers, and to provide maximum efficiencies for your business, you need to be adopting the appropriate technology to harness the power of the digital working landscape and ensure you’re keeping up.

Noggle is the knowledge management solution that empowers any time working.

With an increasingly varied approach to working, you need digital document management software that keeps your workers connected to the knowledge they need, as soon as they need it. Noggle creates a secure peer network that syncs and connects disparate locations, so that locating and retrieving files is now the work of moments, not minutes, allowing employees to find and share document libraries. Search and share new depths of content for the digital age, and easily collaborate on inspiring ways of working for a truly connected culture.

To see how Noggle could make a difference to the way that you manage the files that matter, just install our free trial!

Document management software: 5 smart ways to manage your files

5 smart ways to manage your files

We all use documents – documents that we store in a multitude of different places, and access in a variety of different ways. But having files spread across different locations can leave you struggling to find the content you need, when you need it, leading to a loss of valuable time and effort throughout your working day. Unfortunately, current document management software projects often fail.

Time spent searching for documents all adds up, so it’s important to make sure you’re managing your files as effectively as possible. Luckily, Noggle is on-hand to provide five simple solutions for getting your documents in order, and making the most of the knowledge that they contain.

1. Consider software that connects your content

Manually sorting, organising and locating files is a time-consuming and never-ending process – the best results for improved workflows are to be found by using dedicated document management software. Noggle connects all your file locations together, ensuring that whether your documents are in the cloud, on your desktop, attached to emails, or on the computer of a colleague, everything is instantly accessible, and easily shareable. No restructuring, reformatting or reorganising required.

2. Search for knowledge, not files

With Noggle, you’ll find more than just documents. Cognitive technology goes beyond simply retrieving files, but actively recommends new content based on your interests and needs. You’ll be shown a whole host of relevant and targeted results to support the content you’re searching for, and with external databases to search, such as Ted Talks libraries, you’ll discover much more than just documents.

3. Simple sharing in seconds

Once you’ve created a library of your documents, there’s a good chance that you’ll need to share your collection of files with others. But sharing a library of documents is about more than just passing on documents – it’s about communicating your knowledge, making your knowledge retrievable and encouraging others to communicate their knowledge with you. All of this without the need to share physical documents and or to manage “access rights”.

Whether you’re sending items to a co-worker, or collaborating on a project and all need access to the same material, our document management software will offer a speedy and secure way to pinpoint and distribute the files you need via shared libraries. Sharing your document libraries through Noggle promotes discussion and encourages the development of new ideas, whilst allowing you to retain complete control over who accesses and views your content.

4. See your information, visually

Documents don’t just have to be all about words. Sometimes, having a visual image in front of us can help us to better see exactly what we already know, and how to find out more. Noggle has created Knowledge Maps, acting as graphic representations of how your documents relate to each other – you’ll be able to view the bigger picture of content you’re searching for, with associated ideas and topics to support your research.

5. Get more out of a digital library

Managing your files using the latest technology will save you time and resources – you’ll be able to collate and curate your own digital library of the content that matters to you, all in a few clicks. Noggle uses intelligent processes to extract valuable information from large volumes of data, allowing you to have detailed insights and process content and knowledge in totally new ways.

With software this smart, you can let Noggle do the thinking for you.

Document management software has never been more intelligent. Noggle creates a secure peer network that syncs and connects disparate locations, so that locating and retrieving files is now the work of moments, not minutes. Search and share new depths of content and knowledge, and easily collaborate on inspiring ways of working. To see how Noggle could make a difference to the way that you manage the files that matter, install our free trial.