Document management software: 5 smart ways to manage your files

5 smart ways to manage your files

We all use documents – documents that we store in a multitude of different places, and access in a variety of different ways. But having files spread across different locations can leave you struggling to find the content you need, when you need it, leading to a loss of valuable time and effort throughout your working day. Unfortunately, current document management software projects often fail.

Time spent searching for documents all adds up, so it’s important to make sure you’re managing your files as effectively as possible. Luckily, Noggle is on-hand to provide five simple solutions for getting your documents in order, and making the most of the knowledge that they contain.

1. Consider software that connects your content

Manually sorting, organising and locating files is a time-consuming and never-ending process – the best results for improved workflows are to be found by using dedicated document management software. Noggle connects all your file locations together, ensuring that whether your documents are in the cloud, on your desktop, attached to emails, or on the computer of a colleague, everything is instantly accessible, and easily shareable. No restructuring, reformatting or reorganising required.

2. Search for knowledge, not files

With Noggle, you’ll find more than just documents. Cognitive technology goes beyond simply retrieving files, but actively recommends new content based on your interests and needs. You’ll be shown a whole host of relevant and targeted results to support the content you’re searching for, and with external databases to search, such as Ted Talks libraries, you’ll discover much more than just documents.

3. Simple sharing in seconds

Once you’ve created a library of your documents, there’s a good chance that you’ll need to share your collection of files with others. But sharing a library of documents is about more than just passing on documents – it’s about communicating your knowledge, making your knowledge retrievable and encouraging others to communicate their knowledge with you. All of this without the need to share physical documents and or to manage “access rights”.

Whether you’re sending items to a co-worker, or collaborating on a project and all need access to the same material, our document management software will offer a speedy and secure way to pinpoint and distribute the files you need via shared libraries. Sharing your document libraries through Noggle promotes discussion and encourages the development of new ideas, whilst allowing you to retain complete control over who accesses and views your content.

4. See your information, visually

Documents don’t just have to be all about words. Sometimes, having a visual image in front of us can help us to better see exactly what we already know, and how to find out more. Noggle has created Knowledge Maps, acting as graphic representations of how your documents relate to each other – you’ll be able to view the bigger picture of content you’re searching for, with associated ideas and topics to support your research.

5. Get more out of a digital library

Managing your files using the latest technology will save you time and resources – you’ll be able to collate and curate your own digital library of the content that matters to you, all in a few clicks. Noggle uses intelligent processes to extract valuable information from large volumes of data, allowing you to have detailed insights and process content and knowledge in totally new ways.

With software this smart, you can let Noggle do the thinking for you.

Document management software has never been more intelligent. Noggle creates a secure peer network that syncs and connects disparate locations, so that locating and retrieving files is now the work of moments, not minutes. Search and share new depths of content and knowledge, and easily collaborate on inspiring ways of working. To see how Noggle could make a difference to the way that you manage the files that matter, install our free trial.